Receptionist/Office Administrator Apprenticeship

Business Administration

At a glance

Date Posted: 03/10/2019

Expiry Date: 30/11/2019

Vacancy reference: 1581753

Wage: £6,240.00 (per annum)

Location: Dewsbury, WF12

Apprenticeship Type/Name: Business Administration Apprentice

Working week/hours: Monday to Friday 10:00am to 16:30pm Total hours per week: 30.00

Apprenticeship duration: 15 Months Maximum with future full time position available for the right candidate.

Apprenticeship level: Intermediate (Level 2)

Requirements

Qualifications required:

  • Maths & English GCSE A-C/4-9 or equivalent
  • Excellent IT skills to include Excel, PowerPoint, Word

Desired skills:
  • Good communication skills
  • Excellent written and verbal
  • Good IT skills
  • Teamwork
  • Ability to work on own initiative
  • Willingness to learn
Personal qualities:
  • Confident
  • Punctual
  • Trustworthy
  • Good work ethic
  • Dedicated
  • Motivated

Training provided:

  • Business Administration Level 2
  • Functional Skills if required (maths and English)

Description:

An opportunity has arisen with Range Storage Equipment Ltd. This growing company are looking for an apprentice to join their team, to learn all aspects of the business, work closely with the office manager and progress with company.

Main Duties

To act as the company’s receptionist and answer all incoming calls transferring them when appropriate additionally letting visitors in and showing them to the correct member of staff.

Your duties will be split between 3 departments (Finance, Sales and Other)

Finance Duties

  • To put supplier invoices on to sage
  • To put Purchase Orders on to sage
  • To put Front Sheets on to sage
  • General filing
  • Credit control

Sales Duties

  • To create front sheets for jobs
  • To assist in the creation of quotes
  • To advertise/post on LinkedIn
  • To update the sales managers sales figures on receipt of a new job
  • To assist the sales manager in typing his emails
  • To ensure every Purchase Order is sent to suppliers and will be delivered on the correct date

Other

  • To book in all transport with our haulage company
  • To keep track of all delivery notes that arrive and ensure they are filled correctly
  • To file both Purchase Orders and Front Sheets
  • To create delivery notes for customers
  • Monitor all Staff emails deal with emails that you can deal with or notify the email user of any emails of importance
  • Diary Management (Paper Based)
  • To order stationary for the business

As more experience is gained within the role, further duties will be expected such as:

  • To assist in site visits with the sales manager (Steve) when required to
  • To deal with customer enquiries and issues
  • To assist in the creation of racking reports
  • To create Load Notices
  • To order anything the Sales Manager requires (e.g. scissor lifts and racking components)
  • To book in labour with the subcontractors when required
  • To order Steel
  • To maintain and update the delivery of steel stock spreadsheet
  • To create new documentations and spreadsheet systems that aid the company
  • To provide holiday cover for the sales manager and finance manager

Contact

Name: Jordan Tynan

Email: jordan.tynan@yh-group.co.uk

Phone number: 01484 515156

Apply Now

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