Apprentice Office Administrative Assistant

Business Administration

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At a glance

Date Posted: 03/04/2019

Expiry Date: 31/07/2019

Vacancy reference: 1517275

Wage: £8,190 (per annum)

Location: York

Apprenticeship Type/Name: Business Administration Apprentice

Working week/hours: 35

Apprenticeship duration: 15 Months Maximum with future full time position available for the right candidate.

Apprenticeship level: Intermediate (Level 2)


Qualifications required:

  • 5 GCSEs (or equivalent) including English and maths at grades A*-C/9-4
  • Good keyboard skills
  • Proficient in Microsoft packages
  • Good standard of education

Desired skills:
  • Team worker
  • Able to work on own initiative
  • Excellent communication skills at all levels
  • Good keyboard skills
  • Proficient in Microsoft packages
  • Good timekeeping
Personal qualities:
  • Conscientious
  • Willingness to learn new skills
  • Outgoing friendly personality
  • Dress smart at all times
  • Able to maintain confidentiality
  • Polite manner

Training provided:
Level 2 NVQ Diploma in Business and Administration

Other: Once you have completed the apprenticeship, a discussion will be held with the employer regarding progressing in your role.


The suitable candidate will be working in a professional office environment and adhere to strict dress code. Within this role you will assist with day to day running of a busy accounts office, you will be answering the telephone, meeting and greeting clients, typing, proof reading, raising invoices and general other business office duties.

  • Answering the telephone calls and managing the switchboard.  Taking messages as required
  • Meeting and greeting clients and front of house support
  • Typing, proof reading, editing and formatting of external correspondence, franking and re-directing post
  • Maintenance of practice database.  Completing new  client procedures and removal of ex-clients
  • Assembling accounts and supporting statutory documents and tax returns for client approval
  • Raising invoices
  • Dealing with incoming post.  Sorting into relevant categories, scanning into the paperless office system and distributing to others
  • Maintaining in-house hardcopy files, the on-site archive and the office storage of files. Dealing with file retrieval.
  • Ordering and monitoring of the arrival of office supplies
  • Booking meetings for the partners and preparation of meeting area
  • General errands including making drinks for clients, keeping public areas tidy
  • Banking cheques
  • Using mail merge to distribute marketing material
  • Assist and attend office promotional events.


Name: Avril Deighton


Phone number: 01904 666713

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